Operations Admin Coordinator

Grounds Control USA is a national exterior facility management company specializing in landscape maintenance, parking lot maintenance, and snow & ice removal services. We have 30+ years of experience, over 800 vetted field partners, and currently managing thousands of properties nationwide. We are proud to be a Certified 100% Women Owned Small Business recognized by US Women’s Chamber of Commerce – USWCC | National Women’s Business Enterprise – NWBE certified firm.

Operations Admin Coordinator

  • Remote Work
  • Provide and maintain excellent customer service
  • Maintains constant awareness of customer expectations
  • Timely communication with customers and vendors
  • Collects, enters and maintains data within company databases
  • Assist PM to ensure all estimates are prepared, reviewed for accuracy and approved as requested.
  • Able to function in high paced environment
  • Keen eye for detail
  • Results and action oriented
  • Effective problem solving skills, ability to handle diversity
  • Technically competent and skilled
  • Organized
  • Self Starter
  • Follow simple directions
  • Work independently
  • Detailed oriented
  • Resourceful
  • Good time management
  • Able to follow through with daily, weekly, monthly tasks

Job Roles & Responsibilites

  • Set up daily task schedule for the following:
  • Follow up on any out of scope work requests and/or quotes.
  • Update portals/spreadsheets with all new information given from the vendor follow ups.
  • Check each site for service visit pictures per their schedule for the month.
  • Follow up with vendor Not submitting pictures.
  • Notify PM if there are any issues with the vendor, getting updates, pictures, level of service, etc.
  • Source vendors as requested by PM, updating all needed areas with the vendor information.
  • Main point of contact for vendors regarding issues or questions. If needed, escalate to the PM for resolution.

Job Type: Full-time. This is a remote position. Candidates should be highly motivated and organized.